Booking Terms – Picnics & Events

Thank you for booking your Luxury Picnic, Event, and/or Event Services with Heart Heart Events. Following are our booking terms relevant to all Styling Services and Hire Items.

(For Grazing Tables T&Cs : www.heartheart.com.au/booking-terms-grazing-tables)

Terms & Conditions

Please read the terms & conditions below carefully.

1. DEFINITIONS

The “Event Services” refers to any styling, planning or hire requests delivered by Heart Heart Events.

The “Client” refers to the person, firm or corporation booking Event Services, including equipment hire.

“Terms” means these Terms and Conditions.

“Booking” refers to the services agreed between Heart Heart Events and Client.

2. CONDITIONS OF BOOKING & HIRE

All quotes are valid for (seven) days from the date quote was provided. After this, a new quote will be issued and any special offers or discounts may be forfeited at Heart Heart Event’s discretion

Bookings are only confirmed when deposit has been received, terms and conditions have been signed and a confirmation email sent to the client.

The client acknowledges responsibility for the equipment and is liable for any damage.

3. PAYMENT

A non-refundable deposit of 50% (fifty percent) of the quoted amount is required for all styling and coordination, catering, floristry and picnic services to secure the date/ booking.

Remaining balance must be paid 2 (two) weeks prior to the event.

By making payment you are agreeing to the terms and agree to pay Heart Heart Events the fee specified for the services for the stated period including any applicable GST, stamp duties, penalties, levies or freight and other charges relevant to this agreement.

Payment must be made by bank transfer or credit card (if negotiated, includes at 1.7% transaction fee).

All events booked less than 2 (two) weeks prior to the booking date require full payment to confirm the booking.

All prices of Heart Heart Events’ services are in Australian Dollars (AUD).

4. CANCELLATION & CHANGES

The Client may cancel a booking but may forfeit any fees paid as follows:

If booking is cancelled 2 (two) or more weeks before the event date, Little Orchard Co will make a full refund of any booking fees paid minus the 50% (fifty percent) deposit paid;

Bookings cancelled within 2 (two) weeks of the event date will forfeit 100% (one hundred percent) of the total booking fees.

Any changes made within 7 days of the event date will not be refunded and may incur extra charges if additional products or services are required.

Heart Heart Events has full right to charge the client full fees for services that occurred or were purchased for the event (ie. furniture hire, florals, decor items, catering) before the cancellation.

A wet weather plan must be discussed a minimum of 2 weeks before the event. In the event of bad weather, a marquee/canopy may be set up at the clients added expense. Alternative plans or rescheduling should occur 4 days prior to the booking so no extra costs are incurred. If events are cancelled due to bad weather less than 48 hours prior to the event, rescheduled dates are subject to availability and expenses incurred by Heart Heart Events (such as catering, florals) much be covered.

5. BAD WEATHER, DAMAGE & DESTRUCTION

The Client is responsible for the equipment from the time of set up until all guests vacate the space and shall pay for all equipment damage or loss however caused during that period. Damage including:

Improper use of equipment;
Rain damage, including rugs or cushions placed on wet ground;
Damage due to disappearance of the equipment;
Damage to, or loss of, the equipment from any unknown cause.
Cigarette burns on any furniture or décor items.
Red wine spillages or stains on any furniture or décor items.

Where the Client is more than one person liability shall be joint.

By making a booking through confirming a quote via deposit payment or remittance of funds, the client acknowledges and agrees to the Heart Heart Events’ Terms and Conditions.

It is the Client’s responsibility to check that all items listed on their invoice are correct and to notify Heart Heart Events of any errors prior to final payment.

In the case that a bond has not been paid, or the damages exceeds the amount of bond paid, Heart Heart Events reserves the right to recover additional costs to cover damage by any and all means necessary.

If the ground is wet at set up, client must supply old blankets or plastic covers for use under rugs. If rugs are placed directly on wet ground or get wet during hire client will incur a cleaning cost of $250, payable within 7 days of event.

Client shall return hired equipment to Heart Heart Events in clean condition – unless otherwise agreed (ie as part of the Luxury Picnic Event Package). If (other) hired equipment is returned soiled, stained or broken, client shall pay Heart Heart Events cleaning costs at a rate of $55.00 per hour, or if irreparable client shall be responsible for all costs incurred by Heart Heart Events in making good, or replacing, the item.

6. EVENT SITE

While Heart Heart Events is happy to offer site suggestions, the choice of the event site or location for the hired equipment is the sole responsibility of the client and Heart Heart Events does not accept any responsibility nor in any way warrants the suitability of the event site.

7. REGULATORY BODIES

Should any Local Government, Queensland Fire and Emergency Services or other Regulatory Authority fees, charges or Permits apply to the Hire, the Client will meet all such fees and charges and obtain any Permits at the Client’s expense unless Heart Heart Events expressly agrees to pay such fees and charges and to obtain such Permits in which circumstances such fees, charges and the cost of such Permits will form part of the Quote.

Thank you again for your business – if you have any queries about these terms please don’t hesitate to contact us!